A system that is effective in capturing and storing information is crucial when working with documents. It could be a scanner that can digitize paper-based documents, or software programs that create and store electronic files.
Documents can come in any format and can contain any type of information. It can be highly-structured such as tabular or list documents and forms or scientific charts. It can also be semi-structured like the newspaper article or book, or unstructured, like notes or letters.
Most documents, especially those produced in an organization or other professional settings, adhere to a certain set of conventions and standards that are widely accepted within the entire organization. This creates consistency and transparency in the workflows of the company and the documentation ecosystem.
It is important to keep in mind that others may not have the same knowledge and experience you do when creating documents. It is essential to contextualize events and provide as much information as you can to avoid misinterpretations or confusions about the information contained in the document.
Another thing to bear in mind when working on documents is to be as honest as you can. It is important to document an incident at work or a performance review in a neutral and objective way. Being honest and avoiding discriminatory comments can help you establish credibility with those who read your documents.