Despite the COVID-19 outbreak the majority of people still attend governance meetings via the internet. Although this can be an inconvenience for those who would prefer to be in person, it is an excellent opportunity for the administration to show their willingness to be responsive and engage with the community.
The main challenge is ensuring that the right technology is in place to enable participation that includes video, voice and screen sharing as key components. Many organizations depend on emailing information packs with attachments or file-sharing software that has folders to be downloaded. However, these solutions don’t support the systematic process and distribution of agenda items.
Another issue is that it’s more difficult to engage in casual conversations which are often a in face-to-face gatherings. But, it’s also one of the most effective ways to are able to connect and build trust with one another, thus opening the meeting early and including an intentional time for informal interactions or using chat in your virtual meeting platform for smaller groups can assist in creating the relationships necessary for strong and effective governance.
Governance meetings can also be an excellent way to fine-tune the roles and responsibilities of new team members are added, existing roles change or work that requires attention. This can help stop these discussions from stealing other meetings and enable the team to be effective and efficient.
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